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Using outlook to count responses - management

 

Here's a productivity tip that will save you a lot of time and attention if you need to collate responses from staff for any reason, exceptionally if you work for an organisation with a lot of staff.

Case Study: I worked for a monetary association with 3,000 plus employees and had to classify how many employees looked-for obligatory exercise in a number of legislation so that we could plan and source the training.

I emailed all contained by the centre with a apply for that if they had not concluded the instruction contained by the last three months, they were to reply to my email not including altering the business line. They were to reply by a a variety of deadline . . . any queries were to be sent via a new email addressed to me and I explained why.

I fashioned a folder called 'Legislation Training' and used Rules Wizard to divert any email conventional with the area of interest line: 'Legislation Guidance Requirement' into the folder. Every time a new email here it certainly went into the folder and Outlook incremented and displayed the add up to of unopened emails in the folder in brackets at the end of the folder name. It looked like this: 'Legislation Guidance (125)'.

By the deadline all I had to do was look at the end of the Legislation Guidance folder to see how many associates desirable the training. No including . . . all done consequentially by our productivity tool Outlook 2002.

As the fast chatting salesman on the small screen said, 'And there's more!'

When I was asked for a list of the names of those who had responded, all I had to do was export the Legislation Guidance folder emails to MS Excel. Excel allows you to decide on the fields you export. I chose the 'From' field and buffed up with a list of names since all email addresses were in the arrange WILLIAMS Royston. Once in Excel it was a clean be important to sort them into alphabetical order.

Not only that, I could now email 20 colonize at a time and give advice them when and where they had to apply your mind this mandatory training.

This is an brilliant way to deal with large figures of ancestors and, even if Outlook does have options for creating forms with yes/no buttons and so on in them, it is more byzantine than this option.

I hope this short commentary has been of activity to you and that it helps you advance your work performance.

Robin Henry is a human income specialist who provides assistance to small businesses keen to build up organisation and methods. He operates his home-based affair from Focal Australia and his site is found here http://www. dwave. com. au


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